Marrathon.com - Dave Marra's Web Site!

Marrathon.com - Dave Marra's Web Site!

Marrathon.com - Dave Marra's Web Site!

Marrathon.com - Dave Marra's Web Site!

Open a link from a message in the background In Mail

In Mail, to open a link from a message in the background, Control-click the link, then choose “Open Link Behind Mail”.

Indicate a message is important in Mail

When writing a new message in Mail, to indicate your message is important, choose Message> Set Priority> High.

Send an image at actual size in Mail

In Mail, to send an image attached to a message at its actual size, and not reduced, click the Image Size pop-up menu, then choose Actual Size.

Reset junk mail filtering in Mail

In Mail, to restore the default criteria for determining junk mail, choose Mail> Preferences, click Junk Mail, then click Reset.

Save an attachment to a specific location in Mail

In Mail, to save an attachment to a specific location, Control-click the attachment, choose Save Attachment, then select the location and click Save.

Hide or show the Tab Bar in Mail

In Mail, to hide or show the Tab Bar, choose View>Show Tab Bar.

View the raw source for a message in Mail

In Mail, to view the raw source for a selected message, choose View> Message> Raw Source, or press Option-Command-U.

Filter a message list in Mail

In Mail, to filter a message list, click the Filter button at the top of the message list, then click Unread to show the list of available filters

Organize Smart Mailboxes in folders in Mail

In Mail to organize Smart Mailboxes in folders, choose Mailbox> New Smart Mailbox Folder, enter a name, then click OK.

Share text from a message to Notes in Mail

In Mail, to share text from a message to Notes, select the text, then Control-click the text and choose Share> Notes from the pop-up menu.

Copy messages between mailboxes in Mail

In Mail, to copy messages between mailboxes, Control-click a message, choose Copy To, then choose a mailbox.

Set the format for all messages in Mail

In Mail, to set the format for all messages, choose Mail> Preferences, click Composing, then choose Rich Text or Plain Text for Message Format.

Open a link in the background in Mail

In Mail, to open a link in the background, Command-click the link.

Close the Activity window in Mail

In Mail, to close the Activity window if it is open, choose Window> Activity, or press Command-Option-0 (zero).

Preview attachments without opening them in Mail

In Mail, to preview attachments in a message without opening them, move the pointer over the message header, click the Attach button, then choose Quick Look.

Forward multiple messages as a single message in Mail

In Mail, to forward multiple messages as a single message, Command-click each message in a mailbox to select it, then click the Forward button in the toolbar.

Hide the Favorites bar in Mail

In Mail, to hide the Favorites bar if it is showing, choose View> Hide Favorites bar, or press Option-Shift-Command-H.

Add flags to messages in Mail

In Mail, to add flags to messages, select one or more messages, click the Flag button in the Mail toolbar, then choose a flag.

Resize the message list in Mail

In Mail, to resize the message list, drag the bar that separates the message list and the messages to the left or right.

Convert a bulleted list to a numbered list in Mail

In Mail, to convert a bulleted list to a numbered list, highlight the list, then choose Format> Lists> Convert to Numbered List.

Compose a new Mail message via the Dock

When Mail is running, to compose a new message via the Dock, Control-click the Mail icon in the dock, then choose Compose New Message from the pop-up menu.

Save a search as a Smart Mailbox in Mail

In Mail, to save a completed search as a Smart Mailbox, click the Save button below the search field, change the name, then click OK.

Have Mail automatically add events to Calendar for you

In Mail, to have Mail add events for you, choose Mail> Preferences, click General, then click the "Add invitations to Calendar" pop-up menu and choose Automatically.

Show flagged messages in Mail

In Mail, to show flagged messages, click Flagged in the Favorites bar, then choose a flag.

Forward a message as an attachment in Mail

In Mail, to forward a message manually by attaching it to a new message, select the message to forward, then choose Message> Forward as Attachment.

Access other messages or mailboxes in full-screen view in Mail

In Mail, when composing a message in full-screen view, click outside the compose window to access other messages or mailboxes.

Show contact photos in the message list in Mail

In Mail, to show pictures in the message list, choose Mail> Preferences, then click Viewing and select "Show contact photos in the message list".

Create your own stationery template in Mail

In Mail, to create your own stationery template, format text and add images in a new message, then choose File> Save as Stationery.

Strike through text in Mail

In Mail, to strike through selected text when writing a message, click the Format button (A) in the toolbar of the message window, then click the Strikethrough button.

Create a reminder in Mail

In Mail, to create a reminder from selected text, Control-click the text, then choose Share> Reminders from the pop-up menu.

Mark up a PDF attachment in Mail

In Mail, to mark up a PDF attachment in your message, move the pointer over the PDF attachment, then click the Action button and choose Markup.

Automatically highlight messages in a conversation in Mail

In Mail, to automatically highlight messages in a conversation, choose Mail> Preferences, then click Viewing and select "Highlight messages with color when not grouped".

Mark your messages with priority in Mail

When writing a message in Mail, if you need to indicate your message is important, choose Message> Mark, then choose a priority.

Scroll down through a message in Mail

When reading a message in Mail, press the Space bar to scroll down through the message.

See package shipping details in Mail

In Mail on a Mac with a Multi-Touch trackpad, tap a package tracking number once using three fingers to see its shipping details.

Export mailboxes in Mail

In Mail, to export mailboxes as .mbox packages, select one or more mailboxes in the Mail sidebar, then choose Mailbox> Export Mailbox.

Collapse all enclosed mailboxes at once in Mail

In Mail, Option-click a mailbox's triangle in the mailbox list to collapse all of its enclosed mailboxes at once.

Mark a message as junk in Mail

In Mail, to mark a message as junk, select the message, then click the Junk button in the Mail toolbar, or press Shift-Command-J.

Use classic layout in Mail

In Mail, to show messages across the bottom of the window, choose Mail> Preferences, then click Viewing and select "Use classic layout".

Include a portion of an original message in a reply in Mail

When replying to a message in Mail, to include just a portion of the original message in your reply, first select the text to include, then click the Reply button.

Mark addresses that don’t end in a specified domain in Mail

In Mail, to show email addresses that don’t end in a specified domain in red, to help prevent sending messages to unintended recipients, choose Mail> Preferences> Composing> Mark addresses not ending with.

Mark all messages in a mailbox as read in Mail

In Mail, to mark all messages in a mailbox as read, Control-click the mailbox in the Mail sidebar, then choose "Mark All Messages as Read" from the pop-up menu.

Display attachments as an icon in Mail

In Mail, to display attachments as an icon, Control-click an attachment, then choose "View as Icon" from the shortcut menu.

Switch from reply to reply all in Mail

In Mail, if you replied (instead of replied all) to a message, click the Reply All button in the message toolbar before sending it, to reply to all recipients instead.

Hide your mailbox list in Mail

In Mail, to hide your mailbox list, choose View> Hide Mailbox List, or press Shift-Command-M.

Step forward through a conversation in Mail

In Mail, press Option-Down Arrow to step forward through a conversation in the preview pane.

Mark up an image attachment in Mail

In Mail, to mark up an image attachment in your message, move the pointer over the image attachment, then click the Action button and choose Markup.

Show all messages from a VIP in Mail

In Mail, to show all messages from a VIP, click VIPs in the Favorites bar, then choose a VIP from the list.

Show the sidebar in Mail

In Mail, to show the sidebar, click the sidebar icon in the Favorites bar or in the Mail toolbar.

Delete multiple messages in Mail

In Mail, to delete multiple messages, Command-click the messages in a message list to select them, then press Delete.

Add a link to text in Mail

In Mail, to add a link to text, select the text you want to turn into a link, then choose Edit> Add Link and enter the URL.

Move a message to the same mailbox you last moved messages in Mail

In Mail, to move a selected message to the same mailbox where you last moved messages to, choose Message> Move to [mailbox name] Again, or press Command-Option-T.

Mark a message as unread in Mail

In Mail, to mark a read message as unread, select the message, then choose Message> Mark> As Unread, or press Shift-Command-U.

Hide the sidebar in Mail

In Mail, to hide the sidebar if it showing, click the sidebar icon in the Favorites bar or in the Mail toolbar.

Open a message in a new window in Mail

In Mail, to open a message in a new window, select the message in a mailbox, then press Return.

Scroll up through a message in Mail

When reading a message in Mail, press Shift-Space bar to scroll up through the message.

Change the order in which mail rules are applied in Mail

In Mail, to change the order in which mail rules are applied, choose Mail> Preferences, then click Rules and drag a rule up or down in the list.

Permanently delete messages in your Junk mailbox in Mail

In Mail, to permanently delete messages in your Junk mailbox, choose Mailbox> Erase Junk Mail, or press Option-Command-J.

Search for flagged messages in Mail

In Mail, to search for flagged messages, type a flag name in the search field, then select a flag at the bottom of the search results list.

Step backwards through a conversation in Mail

In Mail, press Option-Up Arrow to step backwards through a conversation in the preview pane.

Expand all enclosed mailboxes at once in Mail

In Mail, Option-click a mailbox's triangle in the mailbox list to expand all of its enclosed mailboxes at once.

Reorder the mailboxes for an account in Mail

In Mail, to reorder the mailboxes for an account in the Mail sidebar, drag a mailbox to a new location within the account.

Reply all in Mail

In Mail, to reply to the sender and all other recipients of an email message, click the Reply All icon in the message header, or press Command-Shift-R.

Display more info in a mailbox in Mail

In Mail, to display more info in a mailbox, select the mailbox, then choose View> Message Attributes and choose the info you want to see, such as Size or Mailbox.

Select all messages in a conversation in Mail

In Mail, to quickly select all messages in a conversation, choose View> Select> All Messages in this Conversation, or press Shift-Command-K.

Move a message in Mail

In Mail, to move a message, select the message, then choose Message> Move to, and choose a mailbox.

Show or hide the Address Panel in Mail

In Mail, to show or hide the Address Panel, choose Window> Address Panel, or press Option-Command-A.

Preview a URL received in a message in Mail

In Mail, to preview a URL received in a message, move your pointer over the URL, then click the down arrow to the right of it.

Add information to Contacts from a received message in Mail

To add information to Contacts from a received message in Mail, select the message, then choose Message> Add Sender to Contacts.

Share an attachment received in a message in Mail

In Mail, to share an attachment received in a message, Control-click the attachment, then choose "Share" from the pop-up menu and select an option.

Automatically insert attachments at the end of messages in Mail

In Mail, to automatically insert attachments at the end for all your messages, choose Edit> Attachments> Always Insert Attachments at End of Message.

Remove VIP status from a sender in Mail

In Mail, to remove VIP status from a sender and remove the sender from your VIPs mailbox, click the VIP's star in a message.

Move a message by dragging it in Mail

In Mail, to move a message by dragging it, drag it to a mailbox in the Favorites bar or the sidebar.

Use selected text for Find in Mail

In Mail, after selecting text in a message, to use the selected text for Find, press Command-E.

Show messages from several mailboxes in Mail

In Mail, to show messages from several mailboxes, show the sidebar and then Command-click each mailbox.

Sort messages in Mail

In Mail, to sort messages, choose "Sort by" at the top of the message list, then select a sorting option.

Specify where attachments are saved in Mail

In Mail, to specify where attachments are saved, choose Mail>Preferences, then click General and select a location from the "Downloads folder" pop-up menu.

Open a message in a separate window in Mail

In Mail, double-click a message in the message list to open it in a separate window.

Clear flags in Mail

In Mail, to clear flags, select one or more messages, then click the Flag icon in the Mail toolbar and choose Clear Flag.

Preview a photo in the Photo Browser in Mail

In the Photo Browser in Mail, to preview a photo, select the photo, then press the Space bar.

Mark a message as read in Mail

In Mail, to mark an unread message as read, select the message, then choose Message> Mark> As Read, or press Shift-Command-U.

Open a new viewer window in Mail

In Mail, to open a new viewer window, choose File> New Viewer Window, or press Option-Command-N.

Include original attachments in replies in Mail

In Mail, when replying to a message containing attachments, to include the attachments in your reply, choose Edit> Attachments> Include Original Attachments in Reply.

Select the Search field in Mail

In Mail, to select the Search field in the Mail toolbar when viewing a mailbox, press Command-Option-F.

Add a mailbox to your Favorites bar in Mail

In Mail, to add a mailbox to your Favorites bar, drag and drop the mailbox from the Mail sidebar up to the Favorites bar.

Reply to an email message in Mail

In Mail, to reply to an email message, click the Reply icon in the message header, or press Command-R.

Apply rules in Mail

In Mail, to apply rules to selected messages, choose Message> Apply Rules, or press Command-Option-L.

Delete a message in Mail

In Mail, to delete a message, select it, then click the Delete icon in the toolbar, or press Command-Delete.

Automatically check for new messages in Mail

In Mail, to automatically check for new messages, choose Mail> Preferences, then click General and select how often to check from the pop-up menu.

Turn off the sounds Mail plays

In Mail, to turn off the sounds Mail plays, or select a different sound, choose Mail> Preferences> General, then select a new sound.

Insert a bulleted list in Mail

In Mail, to insert a bulleted list, click where you want the list to begin, then choose Format> Lists> Insert Bulleted List.

Set the default font for writing messages in Mail

In Mail, to set the default font and font size used for writing messages, choose Mail> Preferences, then click Fonts & Colors and select "Message font".

Store messages in an Archive mailbox in Mail

In Mail, to store messages in an Archive mailbox, select one or more message to archive, then choose Message> Archive.

Expand all conversations in Mail

In Mail, when organizing messages by conversation, to expand all conversations, choose View> Expand All Conversations.

View your Photo Browser as a list in Mail

In Mail, to view your Photo Browser as a list, Control-click any thumbnail, then choose "Display as List" from the pop-up menu.

Increase the quote level in Mail

In Mail, to increase the quote level of selected text in a message you are replying to or forwarding, choose Format> Quote Level> Increase.

Insert a numbered list in Mail

In Mail, to insert a numbered list, click where you want the list to begin, then choose Format> Lists> Insert Numbered List.

Always display email addresses with names of contacts in Mail

In Mail, to always display email addresses with names of contacts, choose Mail> Preferences, then click Viewing and turn off "Use Smart Addresses".

Make someone a VIP in Mail

In Mail, to make someone a VIP, move the pointer to the left of the sender's name in the message header, then click the star.

Resend a message in Mail

In Mail, to resend a message, select it in your Sent mailbox, then choose Message> Send Again, make any changes to the message and click Send.

Rename a flag in Mail

In Mail, to rename a flag, double-click the color's name in the Flagged section of the sidebar, then type a new name.

Quickly jump to the top of a message list in Mail

In Mail, click the sort bar at the top of a message list to quickly jump to the top of that list.

View attachments from multiple messages using QuickLook in Mail

In Mail, to view attachments from multiple messages using QuickLook, select the messages, then choose File> Quick Look Attachments.

Permanently erase deleted items in all accounts in Mail

In Mail, press Shift-Command-Delete to permanently erase deleted items in all of your Mail accounts.

Rename a smart group in Address Book

In Address Book, to rename a group in Smart Groups, select the group and choose Edit> Rename Group.

Show the Favorites bar in Mail

In Mail, to show the favorites bar, choose View> Show Favorites bar, or press Option-Shift-Command-H.

Mark a message as unread in Mail

In Mail, to mark a previously-read message as unread, select the message, then choose Message> Mark> As Unread.

Flag or unflag a selected message in Mail

In Mail, to flag or unflag a selected message, press Command-Shift-L.

Paste text as a quotation in Mail

In Mail, to paste text as a quotation in a message, choose Edit> Paste as Quotation, or press Command-Shift-V.

Add a Bcc header in Mail

When composing a new message in Mail, press Command-Option-B to add a Bcc header to the message.

Show the actual URL for a link in a Mail message

In Mail, mouse over (but don't click) a link in an email message to see a pop-up showing the actual URL you will be taken to.

Erase deleted messages in Mail

In Mail, to erase deleted messages before the specified time, choose Mailbox> Erase Deleted Items, and then choose an account.

Save an image in Mail

In Mail, to save an image in a message to iPhoto, Control-click the image and choose "Export to iPhoto" from the pop-up menu.

Copy messages among mailboxes in Mail

In Mail, to copy messages among mailboxes, hold down the Option key and drag one or more messages to a mailbox in the Favorites bar or sidebar.

Show your mailbox list in Mail

In Mail, to show your mailbox list, choose View> Show Mailbox List, or press Shift-Command-M.

Add items in the Finder as an attachment to a Mail message

In the Finder, Control-click one or more items and choose "New Email With Attachment" from the pop-up menu, to add the items to a new message in Mail.

Copy the entire contents of a message in Mail

In Mail, to copy the entire contents of a message without manually highlighting it first, select it in the message list and choose Edit> Copy.

Set how many preview lines of each message are shown in Mail

In Mail, to set how many preview lines of each message are shown in the message list, choose Mail> Preferences> Viewing and select a number for List Preview.

Automatically group messages into conversations in Mail

In Mail, to automatically group messages in the selected mailbox into conversations, choose View> Organize by Conversation.

Quickly go to each of your favorite mailboxes in Mail

In Mail, press Command-1, Command-2, Command-3, etc., to quickly go to each of your favorite mailboxes, in the order that they appear in your Favorites Bar.

Delete a message without automatically selecting the next one in Mail

In Mail, to delete a message without automatically selecting the next one in the mailbox, hold down the Option key when you delete the message.

Rename a mailbox in Mail

In Mail, to rename a mailbox you added to the sidebar, press Control, click the mailbox and choose "Rename Mailbox" from the menu.

Always receive a copy of emails you send in Mail

In Mail, to always include your email address in the address field to receive your own messages, choose Mail> Preferences> Composing and select the “Automatically Bcc (or Cc) myself” checkbox.

Move a message to the last mailbox used in Mail

In Mail, select a message then press Command-Option-T, to move the message to the last mailbox you moved or copied a message to.

Import an image from an attached device into a Mail message

In Mail, Control-click in the body of a new message and choose "Import Image", to import an image directly from an attached camera or iOS device.

Add contact information from Mail messages to Address Book

In Mail, when reading a message, press Shift+Command+Y to automatically add the sender's contact information to Address Book.

Decrease the quote level in Mail

In Mail, to decrease the quote level of selected text in a message you are replying to or forwarding, choose Format> Quote Level> Decrease.

Jump between your different mailboxes in Mail

In Mail, press Command-1 through Command-5 to jump to your Inbox, Outbox, Drafts mailbox, Sent mailbox or Trash mailbox, respectively.

Troubleshoot network and account issues in Mail

In Mail, to troubleshoot internet and mail server connections and the status of each of your email accounts, choose Window> Connection Doctor.

Delete all attachments in a Mail message

In Mail, to delete all attachments in a selected message, but not the actual message itself, choose Message> Remove Attachments.

Stop notes from showing in your Inbox in Mail

In Mail, to stop notes from showing in your Inbox, turn off "Show notes in Inbox" for accounts in Mail> Preferences> Accounts> Mailbox Behaviors> Notes.

Get new mail in Mail via the Dock

When Mail is running, to get new mail via the Dock, Control-click the Mail icon in the dock, then choose Get New Mail from the pop-up menu.

Download attachments from multiple messages at once in Mail

In Mail, to download all attachments from multiple messages at once, select them in your Inbox then choose File> Save Attachments.

Show online status of iChat buddies from within Mail

In Mail, to show the online status of your buddies in iChat, choose Mail> Preferences> Viewing, then select “Show online buddy status”.

Add a Reply-To header in Mail

When composing a new message in Mail, press Command-Option-R to add a Reply-To header to the message.

Reply to a message in Mail via iChat

When reading an email message in Mail, choose Message> Reply With iChat to reply to the sender via iChat (if they are currently available).

Make a new Mail message by dragging and dropping text

Drag and drop selected text from any program onto the Mail icon in your Dock to instantly put that text into the body of a new email message.

Save all attachments in a Mail message at once

When viewing a Mail message with multiple attachments, Option-click the Save button to save all attachments to your Downloads folder at once.

Always send Windows-friendly attachments in Mail

In Mail, to make files attached to outgoing messages Windows friendly by default, choose Edit> Attachments> Always Send Windows Friendly Attachments.

Convert any document to PDF and send it via Mail

In any program's Print dialog box, click PDF > Mail PDF, to convert the document to a PDF and attach it to an outgoing Mail message.

Clean up your list of previous recipients in Mail

In Mail, to clean up the list of all recipient's addresses to which you previously sent email, choose Window> Previous Recipients.

Easily add attachments to new Mail messages from the Finder

To automatically add a file or folder in the Finder as an attachment to a new, outgoing Mail message, simply drag and drop it onto the Mail icon in your Dock.

Add attachments to Mail messages via the Dock

Drop any files (or folders) onto the Mail icon in your Dock to automatically add them as an attachment to a new, outgoing email message.

Easily export pics from Mail into iPhoto

To export pics in a Mail message directly to into iPhoto, press and hold the Save button in the Mail message and select "Add to iPhoto" from the pop-up menu.

Resize photos inserted into Mail messages

When composing a Mail message with photos, click the Image Size pop-up in the lower right corner to automatically resize them.

View images in Mail as a slideshow

When viewing a Mail message containing images, Option-click the Quick Look button in the header, to view them as a slideshow.