Marrathon.com - Dave Marra's Web Site!

Marrathon.com - Dave Marra's Web Site!

Marrathon.com - Dave Marra's Web Site!

Marrathon.com - Dave Marra's Web Site!

Remove the author’s name from annotations in a PDF

In Preview, to remove the author’s name from annotations in a PDF, choose Preview> Preferences, click PDF, then deselect the “Add name to annotations” checkbox.

Select and copy text in a PDF in Preview

In Preview, to select and copy text in a PDF, click the Text Selection button in the Markup Toolbar, drag over the text, then choose Edit> Copy.

Apply a ColorSync profile to an image in Preview

In Preview, to apply a ColorSync profile to an image, choose Tools>Assign Profile, select a color profile, then click OK.

View a slideshow in Preview

In Preview, to view a slideshow of all images opened in the same window, select the window, then choose View> Slideshow.

Rotate one page of a PDF in Preview to the right

In Preview, to rotate one page of a PDF to the right, select the page, then choose Tools> Rotate Right, or press Command-R.

Automatically adjust color levels in Preview

In Preview, when adjusting the color of an image, click the Auto Levels button to have the values automatically adjusted.

Insert a blank page into a PDF document in Preview

In Preview, to insert a blank page into a PDF document, for extra space to add annotations or change pagination, choose Edit> Insert Blank Page.

Resize an image by a percentage in Preview

In Preview, to resize an image by a percentage, choose Tools> Adjust Size, then choose “percent” from the pop-up menu next to the Width and Height fields, then enter the percentage amount.

View a street map of a photo’s location in Preview

In Preview, to view a street map of a photo’s location (if available), choose Tools> Show Location Info, then click the More Info Inspector button, then click GPS, then click Show in Maps.

Select a square when cropping in Preview

When cropping an image or PDF in Preview, hold the Shift key while dragging to constrain your selection to a square.

Jump to the first page of a multi-page PDF in Preview

In Preview, press Fn-Left Arrow to quickly jump to the first page of a multi-page PDF.

Move to the next document in Preview

In Preview, when multiple documents are opened in one window, press Option-Fn-Down Arrow to move to the next document.

Use one window for all files you open in Preview

In Preview, to use one window for all files you open, choose Preview> Preferences> General, then select “Open all files in one window”.

Change the color of a note in a PDF in Preview

In Preview, to change the color of a note in a PDF, Control-click the note, then choose a new color.

Rotate an image in the opposite direction in Preview

In Preview, when clicking the Rotate button to rotate an image, press Option to rotate it in the opposite direction.

Smooth text and line art in Preview

In Preview, to smooth out large characters and line art so they do not appear as jagged, choose Preview> Preferences, then click PDF, then select “Smooth text and line art”.

Go to a bookmark in a PDF in Preview

In Preview, to go to a bookmark in a PDF, choose View> Bookmarks, then click the bookmark in the Bookmarks sidebar.

Remove the background from an image in Preview

In Preview, to remove the background from an image, show the Markup toolbar, then click the Instant Alpha button, then drag over part of the background, then press Delete to delete the selected area.

Copy a page from one PDF to another in Preview

In Preview, to copy a page from one PDF to another, choose View>Thumbnails or View>Contact Sheet in each PDF, then drag thumbnail images from one PDF to the other.

Lock a PDF or image in Preview

In Preview, to lock a PDF or image, move the pointer next to the document’s name in the title bar, click the arrow that appears, then select the Locked checkbox.

Extract a PDF page as an image in Preview

In Preview, to extract a PDF page as an image, choose File> Export, then click the Format pop-up menu and choose an image format, such as PNG.

Annotate a PDF or image with text in Preview

In Preview, to annotate a PDF or image with text, show the Markup toolbar, then click the Text button and type some text.

Take a picture of your screen in Preview

In Preview, to take a picture of all or part of your screen, choose File>Take Screenshot, then choose an option.

Quickly switch views in Preview

In Preview, press Command-1, Command-2, or Command-3, to quickly switch to Continuous Scroll, Single Page, or Two Pages view, respectively.

Underline text in a PDF in Preview

In Preview, to underline text in a PDF, select the text, then Control-click the selected text and choose the Underline option from the pop-up menu.

Remove location info from a photo in Preview

In Preview, to remove location info from a photo, choose Tools> Show Inspector, then click the More Info (i) button, then click GPS and click "Remove Location Info".

Rotate an annotation in Preview

In Preview on a Mac with a Multi-Touch trackpad, to rotate an annotation, select the annotation, then rotate using two fingers.

Look up the definition for a word in a PDF in Preview

In Preview, to quickly look up the definition for a word in a PDF, Control-click the word, then choose "Look Up [word]" from the shortcut menu.

Invert the selection when cropping an image in Preview

When cropping an image in Preview, to remove everything outside of your selection, choose Edit> Invert Selection, then press Delete.

Jump to the last page of a multi-page PDF in Preview

In Preview, press Fn-Right Arrow to quickly jump to the last page of a multi-page PDF.

Hide the Markup Toolbar in Preview

In Preview, to hide the Markup Toolbar if it is showing, click the Markup Toolbar button in the toolbar, or choose View> Hide Markup Toolbar, or press Shift-Command-A.

Import photos from an iPhone, iPad, or iPod touch in Preview

In Preview, to import photos directly from a connected (and unlocked) iPhone, iPad, or iPod touch, choose File> Import from [device name].

Show one page of a PDF at a time in Preview

In Preview, when viewing a PDF with multiple pages, to show one page at a time, choose View> Single Page.

Annotate an image or PDF with a shape in Preview

In Preview, to annotate an image or PDF with a shape such as a circle, arrow, or star, show the Markup Toolbar, then click the Shapes button and select a shape.

Increase the size of the Contact Sheet thumbnails in Preview

In Preview on a Mac with a Multi-Touch trackpad, pinch open over the Contact Sheet window to increase the size of the thumbnails.

Add the Magnifier tool to the toolbar in Preview

In Preview, to add the Magnifier tool to the toolbar, choose View> Customize Toolbar, then drag the Magnify icon to where you want it to appear in the toolbar.

Password-protect a PDF in Preview

In Preview, to restrict access to a PDF by encrypting it with a password, choose File> Export, then select Encrypt, and enter a password.

Strike through text in a PDF in Preview

In Preview, to strike through selected text in a PDF, click the Markup menu button in the toolbar, then choose Strikethrough.

Rename a project or slideshow in iPhoto

In iPhoto, to rename a project (such as a book, card, or calendar) or slideshow in your Source list, double-click its name, then type a new name and press Return.

Change the color of highlighted text in a PDF in Preview

In Preview, to change the color of highlighted text in a PDF, Control-click the highlight, then choose a new color from the pop-up menu.

Rotate a PDF in the opposite direction in Preview

In Preview, when clicking the Rotate button to rotate a PDF, press Option to rotate it in the opposite direction.

Zoom all to fit in Preview

In Preview, to resize all documents open in the sidebar to fit your screen, hold Option, then choose View> Zoom All to Fit.

Show the Markup Toolbar in Preview

In Preview, to show the Markup Toolbar, click the Markup Toolbar button in the toolbar, or choose View> Show Markup Toolbar, or press Shift-Command-A.

Magnify an image or PDF document using the Loupe in Preview

In Preview, to magnify an image or PDF document using the Loupe, choose Tools> Annotate> Loupe, or press Control-Command-L.

See where a photo was taken in Preview

In Preview, when viewing a photo that contains GPS information, to view the location where the photo was taken, choose Tools> Show Location Info.

Rotate one page of a PDF in Preview to the left

In Preview, to rotate one page of a PDF to the left, select the page, then choose Tools> Rotate Left, or press Command-L.

Share an image via Messages from Preview

In Preview, to share an image via Messages, click the Share button in the toolbar, then choose Messages.

Crop an image in Preview

In Preview, to crop an image, select the portion of the image you want to keep, then choose Tools> Crop, or press Command-K.

View an animated GIF’s frames as individual still images in Preview

In Preview, to view an animated GIF’s frames as individual still images, open the animated GIF, then choose View> Thumbnails.

Insert an image into a PDF document in Preview

In Preview, to insert an image directly into the pages of an existing PDF document, choose Edit> Insert> Page from File, then select the image and click Open.

Convert a color PDF document to black and white in Preview

In Preview, to convert a color PDF document to black and white, choose File> Export, then choose "Black & White" from the Quartz Filter pop-up menu.

Quickly open all images in a folder at once in Preview

Drag and drop a folder of images to the Preview icon in the Finder to quickly open all of them at once.

Zoom in using the Magnifier tool in Preview

In Preview on a Mac with a Multi-Touch trackpad, when using the Magnifier tool to magnify an image or PDF, pinch open to zoom in.

Add notes to a PDF in Preview

In Preview, to add notes to a PDF, click the Show Edit Toolbar button, then click the Note button, then click in the PDF and type a note.

Highlight text in a PDF in Preview

In Preview, to highlight text in a PDF, select some text, then choose a highlight color from the Markup menu button in the toolbar.

Hide the Edit Toolbar in Preview

In Preview, to hide the Edit Toolbar if it is showing, choose View> Hide Edit Toolbar, or press Shift-Command-A.

Jump to the next page in a PDF in Preview

When viewing a PDF document full screen in Preview on a Mac with a Multi-Touch trackpad, swipe right with two fingers to jump to the next page.

Sort search results by the number of matches in Preview

In Preview, when searching for text in a PDF, click the Search Rank button to sort the search results by the number of matches.

Bookmark a page in a PDF in Preview

In Preview, to bookmark a page in a PDF so you can return to it later, choose Tools>Add Bookmark, or press Command-D.

Share a PDF document via Messages from Preview

In Preview, to share a PDF document via Messages, click the Share button in the toolbar, then choose Messages.

Hide the toolbar in Preview

In Preview, to hide the toolbar, choose View> Hide Toolbar, or press Shift-Command-\.

Convert an image to another file format in Preview

In Preview, to convert an image to another file format, choose File> Export, then choose an option from the Format pop-up menu.

Change a note's color in Preview

In Preview, to change a note's color, click its icon, then choose a color from the Color pop-up menu in the annotations bar.

Show the sidebar in full screen in Preview

In Preview, when viewing a document in full screen, move the pointer to the left edge of the screen to show the sidebar.

Copy a portion of a PDF page as a graphic image in Preview

In Preview, to copy a portion of a PDF page as a graphic image, choose Tools> Rectangular Selection, then drag over the page and choose Edit> Copy.

Scroll to the beginning of the next page in Preview

In Preview, when viewing a PDF, press Option-Down Arrow to scroll to the beginning of the next page.

Resize an image in Preview

In Preview, to resize an image, choose Tools> Adjust Size, then enter new values for width and height and click OK.

Move pages in a PDF document in Preview

In Preview, to move pages in a PDF document, choose Thumbnails or Contact Sheet from the View menu, then drag the pages to their new location.

Flip an image horizontally in Preview

In Preview, to flip an image horizontally, choose Tools> Flip Horizontal.

Delete a page from a PDF document in Preview

In Preview, to delete a page from a PDF document, view the PDF as Thumbnails or Contact Sheet, then select the page and press Delete.

Take a picture of part of your screen in Preview

In Preview, to take a picture of part of your screen, choose File> Take Screen Shot> From Selection.

Take a picture of your entire screen in Preview

In Preview, to take a picture of your entire screen, choose File> Take Screen Shot> From Entire Screen.

Add an image in Preview to iPhoto

When viewing an image in Preview, to add the image to your iPhoto library, click the Share button in the toolbar, then choose "Add to iPhoto" from the pop-up menu.

Flip an image vertically in Preview

In Preview, to flip an image vertically, choose Tools> Flip Vertical.

View highlights and notes in Preview

In Preview, to display in the sidebar all of the highlights and notes added to a PDF document, choose View> Highlights and Notes.

Insert a PDF into an existing PDF document in Preview

In Preview, to insert a PDF document directly into the pages of an existing PDF document, choose Edit> Insert> Page from File, then select the PDF and click Open.

Open the sidebar automatically when opening a PDF in Preview

In Preview, to open the sidebar automatically when opening a PDF, choose Preview> Preferences, then click PDF and select "Always show sidebar".

Highlight text in a PDF document in Preview

In Preview, to mark up text in a PDF document by highlighting it, choose Tools> Annotate> Highlight Text, then select the text to highlight.

Switch tools in Preview

In Preview, press Command-1, Command-2, or Command-3 to use the Move Tool, Text Tool (in a PDF document), or Select Tool, respectively.

Select text vertically in a PDF document in Preview

In Preview, to select text vertically in a PDF document, hold down the Option key as you select the text.

Adjust the color and exposure of an image in Preview

In Preview, to adjust the color and exposure of an image, choose Tools> Adjust Color, and then adjust the controls.

Show or hide the Annotations Toolbar in Preview

In Preview, press Shift-Command-A to show or hide the Annotations Toolbar.

Close all open documents in Preview

In Preview, to close all open documents and keep Preview running, press Option, then choose File> Close All.

Go to a specific page in a multi-page PDF document in Preview

In Preview, to go to a specific page in a multi-page PDF document, choose Go> Go to Page, enter the page number, then click OK.

Add a cartoon thought bubble to a PDF or image in Preview

In Preview, to add a cartoon thought bubble to a PDF or image, choose Tools> Annotate> Add Thought Bubble, then drag over the region where you want the bubble to appear.

Expand multi-page PDF documents in the sidebar of Preview

In Preview, press Command-Option-Right Arrow to expand all multi-page PDF documents showing in the selected window's sidebar.

Include notes in a printout from Preview

In Preview, to include notes in a printout, choose View> Show Notes, and then choose File> Print.

View pages side by side in Preview

In Preview, when viewing a multi-page PDF on a Mac with a widescreen display, choose View> Two Pages to view pages side by side.

Browse a PDF document by its annotations in Preview

In Preview, to browse a PDF document by its annotations, choose Tools> Show Inspector, click the Annotations Inspector then double-click an annotation to display it.

Add a cartoon speech bubble to a PDF or image in Preview

In Preview, to add a cartoon speech bubble to a PDF or image, choose Tools> Annotate> Add Speech Bubble, then drag over the region where you want the bubble to appear.

Always return to the last page viewed in a PDF document in Preview

In Preview, to always return to the last page viewed in a PDF document, choose Preview> Preferences, then click PDF and select "Start on the last viewed page”.

View all documents in their original size in Preview

In Preview, to view all documents open in the sidebar in their original size, press Option and choose View> Actual Size on All.

Mail an image from Preview

When viewing an image in Preview, to attach the image to a new outgoing email message in Mail, choose File> Mail Selected Image.

Zoom out using the Magnifier tool in Preview

In Preview on a Mac with a Multi-Touch trackpad, when using the Magnifier tool to magnify an image or PDF, pinch closed to zoom out.

Jump to the previous page in a PDF in Preview

When viewing a PDF document full screen in Preview on a Mac with a Multi-Touch trackpad, swipe left with two fingers to jump to the previous page.

Assign keywords to images and PDF documents in Preview

In Preview, to assign keywords to images and PDF documents, which can be searched for using Spotlight, choose Tools> Show Inspector, then click the Keywords Inspector and click the Add button.

Adjust the magnification level of all documents in Preview

In Preview, to adjust the magnification level of all documents open in the sidebar at once, hold Option then choose a Zoom option from the View menu.

Magnify an area in an image or PDF document in Preview

In Preview, to magnify an area in an image or PDF document, choose Tools> Show Magnifier.

Display a slideshow of all pages in a PDF document in Preview

In Preview, to display a full-screen slideshow of all pages in a PDF document, open the PDF and choose View> Slideshow.

Zoom in or out of a document in Preview

In Preview, when viewing an image or PDF on a Mac with a Multi-Touch trackpad, pinch open or closed to zoom in or out.

Automatically resize an image or PDF in Preview

In Preview, to automatically resize an image or PDF so it fits in its window when the window is resized, choose View> Automatically Resize.

Save a copy of a file opened in Preview

To save a copy of a file opened in Preview, Control-click any thumbnail in its sidebar and select "Save a Copy to Folder".

Jump to the next page in Preview

In Preview on a Mac with a Multi-Touch trackpad, flick down in the sidebar using fingers to jump to the next page of a multi-page document.

View icon images for any item with Preview

In the Finder, select any item and choose Edit> Copy then, in Preview, choose File> New from Clipboard to view the item's 512x512px icon image.

Rotate an image or PDF by 90-degrees in Preview

In Preview on a Mac with a Multi-Touch trackpad, do a 2-finger rotate over an image or PDF to rotate it in 90-degree increments.

Decrease the size of the Contact Sheet thumbnails in Preview

In Preview on a Mac with a Multi-Touch trackpad, pinch closed over the Contact Sheet window to decrease the size of the thumbnails.

Jump to the previous page in Preview

In Preview on a Mac with a Multi-Touch trackpad, flick up in the sidebar using fingers to jump to the previous page of a multi-page document.

Open images at their actual size in Preview

In Preview, to always open images at their actual size, and not reduced to fit the screen, choose Preview> Preferences> Images> Initial image scale: Actual size.

Close a selected document from a single window in Preview

In Preview, when multiple PDF or image files are open in a single window, press Shift-Command-W to close only the selected one.

Change the icon for a note annotation in Preview

In Preview, after adding a note annotation to a PDF document, change its icon via Tools> Show Inspector> Annotations inspector> Attributes> Icon.

Collapse multi-page PDF documents in the sidebar of Preview

In Preview, press Command-Option-Left Arrow to collapse all multi-page PDF documents showing in the selected window's sidebar.

Scroll to the beginning of the previous page in Preview

In Preview, when viewing a PDF, press Option-Up Arrow to scroll to the beginning of the previous page.

Close a document in Preview and move it to the Trash

When viewing images or PDFs in Preview, press Command-Delete to close the current document and move its file on your hard drive to the Trash.

View a PDF document as a contact sheet in Preview

In Preview, to view all page thumbnails of a multi-page PDF document as a contact sheet, choose View> Sidebar> Contact Sheet.

Change the default background color in Preview

In Preview, to change the default gray background color behind images and PDF documents, choose Preview> Preferences> General> Window background.

Embed URL links in PDF documents in Preview

To embed a URL link in a PDF document opened in Preview, highlight some text then choose Tools> Annotate> Add Link, then select Link type: URL and type the URL.

Email a PDF document from Preview

When viewing a PDF document in Preview in Snow Leopard, you can email the file to a colleague via File> Mail Selected PDF Document.

Create bookmarks for image or PDF files in Preview

In Preview, bookmark image files or individual pages in a PDF file, allowing quick access to them at any time, via Bookmarks> Add Bookmark.

Magnify a specific area of an image or PDF in Preview

To magnify into specific area of an image or PDF file opened in Preview, lasso the area with the Select tool, then choose View> Zoom to Selection.

Reduce the file size of a PDF document in Preview

To save a PDF document as a smaller sized file, open it in Preview then choose File> Save As and select the "Reduce File Size" option from the Quartz Filter pop-up menu.

Extract pages from multi-page PDF files in Preview

In Preview, click and drag a page thumbnail from the sidebar of a multi-page PDF to your desktop, to make that page into its own separate PDF file.

Print specific pages in a multi-page PDF document

In Preview, to print only certain pages of a PDF file, Command-click each page in Preview’s sidebar and then choose File> Print Selected Pages.

Take a picture of a window in Preview

In Preview, to take a picture of a window, choose File> Take Screen Shot> From Window.

View photo GPS metadata in Preview

If you open a photo containing GPS metadata in Preview, view its GPS coordinate info via Tools>Show Inspector>More Info>GPS.